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Only registered users can upload their photographs, documents and multimedia clips to the American Air Museum’s archive.

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How to contribute media 

We invite contributors to share their photographs, documents, and multimedia with us on the American Air Museum’s archive.  

These contributions become a part of one of the most comprehensive and freely available digital resources on the US Army Air Forces in Britain and Europe during the Second World War. 

Please bear in mind that media contributions to the American Air Museum’s archive are not moderated and are published instantly. You may wish to look at our image use guidance before sharing your material. 

How to upload a photograph or document

The following file types are supported:  

  • Photographs: .jpg, .jpeg, .png 
  • Documents: .pdf 

  

  1. Click the add entry button  
  2. Select the add media category.   
  3. Chose User uploaded document or User uploaded image 
  4. Locate and select the file from your device’s file explorer. 
  5. Complete the form with as much information as possible.  

 Advice 

  • Alternate text: Provide a short description of the image. This is important for accessibility as it is used by screen readers and displayed when the image is not loaded. 
  • Captions: Give a brief description of the document or photograph and its contents. Captions are important as they help other researchers find material that they may be interested in.  
  • Information to include: where and when an image was taken and who took it or who authored your document and when. If you have the names of the people, aircraft or places mentioned or depicted then include this information as well.  

If you do not have the information to complete everything at this stage, you can leave it out.  

You can always return to edit media later. You may also find other contributors come along and complete it. 

How to embed a multimedia clip 

Multi-media content must be embedded from an external source before it can be added to the American Air Museum’s archive.   

Make sure your file has been uploaded to YouTube or Vimeo, both are free to use.  

  Click the add entry button  

  1. Select the add media category.   
  2. Chose User added remote video  
  3. Paste the URL into the box provided 
  4. Complete the form with as much information as possible. 

 Advice 

  • Alternate text: Provide a short description of the image. This is important for accessibility as it is used by screen readers and displayed when the image is not loaded. 
  • Captions: Give a brief description of the document or photograph and its contents. Captions are important as they help other researchers find material that they may be interested in.  
  • Information to include: where and when an image was taken and who took it or who authored your document and when. If you have the names of the people, aircraft or places mentioned or depicted then include this information as well.  

If you do not have the information to complete everything at this stage, you can leave it out.  

You can always return to edit media later. You may also find other contributors come along and complete it.  

How to edit a media record 

The photographs, documents and multimedia in our archive comes from lots of various sources. The information in the record may not have always been entered accurately. Bear this in mind when browsing and help us to improve the archive by correcting errors and typos where you spot them. 

  1. Locate the record you want to edit 
  2. Click the edit button 
  3. Use the form to complete missing information and make changes to most of the information input by other contributors.   

Advice 

  • Do not overwrite or delete other’s contributions as far as possible unless you are correcting typos and spelling errors.   
  • If you think another contributor has made a major mistake and you need to remove information they have shared, try to explain the changes you have made and why in the source message  

You can always return to edit information later. You may also find other contributors come along and make changes. 

How to connect media to other records

Connections link records together. Media appears on all records it is connected to.  

  1. Locate the record you want to add media to 
  2. Click the edit button 
  3. Under Media click associate media 
  4. Choose the images from the list you want to associate  

It is important you only make associations which you can positively identify are depicted or mentioned in the media, for example: do not to associate a person's portrait to an aircraft record. 

How to select a featured image

The featured image is the first media item shown on a record, it may also appear as a thumbnail across other pages in the archive.   

  1. Locate the record you want to add media to 
  2. Click the edit button 
  3. Under Media click featured image 
  4. Choose the image from the list you want to associate  

The featured images of American servicemen and women who died while flying from Britain during the Second World War also appear on the American Air Museum's Roll of Honour

About the source message

The source message is the most important field to complete when adding or editing media records in the archive. It is compulsory on all record types and must be completed before saving any changes you have made. 

On media records, the source message is there for you identify and attribute the original creator of the photograph, document, or multimedia clip, and how you came by it.  

When you upload media, please make sure that if you did not author it yourself, you have permission from the person who did. 

Advice

  • Fill in the source message as completely as possible, it cannot be edited later. 
  • When you upload media, please make sure that if you did not author it yourself, you have permission from the person who did.  
  • If you are sharing media from your family collection, you could add something as simple as ‘these images came from my father’s wartime scrapbook.’   
  • If you have accessed historical documents or photos, online or in an archive, it is best to list both the title of the document, and where you looked at it.