Privacy Statement

1. Who we are and purpose of this policy

This American Air Museum website consist of two parts:

  1. Information relating to the physical museum itself, housed at IWM Duxford, which is owned and managed by Imperial War Museums (IWM) and
  2. The American Air Museum in Britain fundraising organisation (AAM), which is a separate entity from IWM, but which raises funds to support the AAM Museum at IWM Duxford

This Privacy Policy outlines how information collected via this website is kept by both the IWM and AAM. 

This privacy policy sets out how we (IWM and AAM) collect, use and protect any information about you (personal information or personal data) which we may obtain in the course of our operations.  Because IWM and AAM are separate organisations and have responsibility for different types of data, we have split this policy into sections relating to each organisation. 

However, for all personal information held by either organisation we undertake to:

  • Tell you about how your data is used, either at the time we collect it (if we collect it directly from you) or as soon as is practical afterwards (if we collect it from a third party).
  • Keep it securely and make it available only to those within the organisation who need to see it.  Where we share data with other organisations, we will tell you first wherever possible (sometimes there may be legal reasons not to).
  • Where your data is processed by other organisations on our behalf, make sure that the processing is clearly defined, secure and governed by a contract.
  • Respect your rights over your personal data.
  • Inform you about major changes to this policy.  

This policy is effective from 25 May 2018. 

2. Responsibilities for data collected via this site

  1. Contributor Information: Data collected when you register to contribute information  to the American Air Museum website (via https://www.americanairmuseum.com/user/register)

This information is the responsibility of Imperial War Museums

  1. AAM donor and legacy information: Data collected when you make a donation to the American Air Museum (via https://www.americanairmuseum.com/donate), American Air Museum membership data (see login here http://www.americanairmuseum.com/members/) and data relating to legacies (http://www.americanairmuseum.com/legacy/)

This information is the responsibility of the American Air Museum fundraising organisation.

3. Who to contact

Contributor Information

IWM’s Data Protection Officer is Jon Card, the Executive Director of Collections and Governance, who manages IWM’s Information Governance team.

If you have any queries about how your AAM contributor data is managed, you can contact him and the IWM’s Information Governance team at foi@iwm.org.uk or by post at Imperial War Museum, Lambeth Road, London SE1 6HZ (marking the envelope for the attention of the Data Protection Officer).  You can also contact him by phone by ringing IWM’s main switchboard on (020) 7416 5000.

Contributor information is also covered by IWM’s main Privacy Policy which can be found here: https://www.iwm.org.uk/corporate/policies/privacy-copyright

AAM donation, legacy and membership data

The Data Protection Officer for AAM is Keri Donohoo.

If you have any queries about how your AAM donation, legacy and membership information is held you can contact kerid@aamb.us

4. How your Contributor Information is managed

Your rights over your information

You have the right to:

  • Have a copy of the personal information IWM holds about you.
  • Correct inaccurate information or have incomplete information completed.
  • Have your data erased (‘right to be forgotten or ‘right to erasure’) in certain circumstances.
  • Restrict the processing of your personal information in certain circumstances.
  • Data portability – have your information supplied in a commonly used format and transmitted to another organisation.
  • Object to the processing of your personal information.
  • Object to automated decision making or profiling.

Further information on these rights can be obtained from the Information Commissioner’s website at: https://ico.org.uk/ 

You can exercise these rights by contacting the IWM’s Data Protection Officer as detailed in Section 3 above. 

If you are unhappy about the response you receive from IWM, you can contact the Information Commissioner’s office by writing to the Information Commissioner at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, or via their website at https://ico.org.uk/

Where your information is stored

You information is stored on the IWM network and in the cloud.  Both are based in the EEA.   Information stored in the cloud on IWM’s behalf is protected by a contract.

How we collect your contributor information

Your contributor information is collected from the AAM website when you login, register or contribute information.

How we use your contributor information

We use these details to maintain your account with us and to track any contributions you make to the AAM site.  Although we will not use your details to send out marketing information, we may on occasion contact you to inform you of any major changes that will affect your use of the site, including changes to this policy.

Your name is published online beside any contributions you make.  We do this because we believe it is important to record your contribution and it also encourages accuracy and accountability.

When you sign up to the AAM site, you enter into a contract with us that governs your use of the site’s facilities. If you do not provide the data we cannot verify any information you provide to the site or ensure your use of the site is in accordance with our terms and conditions. 

How long we keep your contributor information

If you register as a contributor, your name and email address will need to be kept for as long as the information you have provided is online, so that we can track any rights to the information and verify its accuracy.  You can ask for information to be removed by contacting us using the details in Section 3.

5. How your AAM donor and legacy information is managed

Your rights over your information

If you are an EU citizen or based in the EU, you have the right to:

  • Have a copy of the personal information IWM holds about you.
  • Correct inaccurate information or have incomplete information completed.
  • Have your data erased (‘right to be forgotten or ‘right to erasure’) in certain circumstances.
  • Restrict the processing of your personal information in certain circumstances.
  • Data portability – have your information supplied in a commonly used format and transmitted to another organisation.
  • Object to the processing of your personal information.
  • Object to automated decision making or profiling.

Further information on these rights can be obtained from the Information Commissioner’s website at: https://ico.org.uk/

You can exercise these rights by contacting the AAM’s Data Protection Officer as detailed in Section 3 above. 

If you are unhappy about the response you receive from the AAM, you can contact the Information Commissioner’s office by writing to the Information Commissioner at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, or via their website at https://ico.org.uk/

If you are not an EU citizen, or if you are based outside the EU, the rights you have over your data will differ from those above; however, wherever possible we will seek to honour them for you. 

Where your information is stored

Your information is stored on the AAM’s systems, which are based in the US, on the IWM network and in the cloud.  IWM acts as a data processor for the AAM.

The AAM undertakes to process all personal data of EU citizens and others based in the EU that has been submitted via this site in accordance with GDPR and UK Data Protection legislation requirements.

How we collect your AAM donor, legacy and membership information

We collect your information when you submit it via the donation form on the AAM site.  We only collect the information required to process your donation.

How we use your AAM donor, legacy and membership information

We use the information you have submitted to process your donation, and to comply with US legal requirements relating to charities and finance

6. Policy data and version control

This policy is active from 25 May 2018