Adding media

How do I....

 


Adding a photograph

We would love you to share your images with us by adding photographs to the website. This is done by clicking the ‘add entry’ button and then selecting ‘media’.

Click the ‘upload’ button and then use the 'browse' button to select the picture from a folder on your computer and then click ‘open’. It may take a few minutes for larger pictures to be uploaded to the website so please be patient.

If the photograph is part of a collection, or you want to upload several photographs from an album and keep them together as a collection, then write a collection name in the box provided.

In the caption box, give a brief description of the photograph itself. If you know it, include information like where and when the photo was taken and by whom, and what the photograph shows, e.g. ‘two American servicemen drinking beer in the Fountain pub at Tuddenham’. If you know the names of the people, aircraft or places shown within your photograph then include this information as well.

Next, you can link your photograph to different records on the website using the ‘associate’ buttons in the ‘connections’ section.

To help researchers try to only link the photograph to the pages of the people and aircraft which are shown within the photograph and to the place where it was taken.

If you can’t find the records you are looking for, it may that they haven’t yet been created on the website. You can create new records yourself, using the ‘add entry’ button. It is best to do this in a separate tab or window, as leaving the page of the photograph before you click ‘save’ could mean that you lose all of the information you have added.

Remember to associate any new records that you create with the photograph which you have uploaded by clicking the ‘associate media’ button under the ‘media’ tab on each of the records you create. Alternatively, click the ‘edit entry’ button on the photograph page and use the ‘associate’ buttons to search for and link the photograph to any records you have just created.

 


Choosing a key image

When you view an entry on the website, the very first photograph which was added to, or associated with, that page will automatically be the first image which is shown. This image will also be the thumbnail which is shown across the website.

However, it is possible to choose a ‘key image’ which will appear as the first image on a page, regardless of any other images. To do this, click ‘edit entry’ and then select the ‘media’ tab.

Click ‘choose key image’ to select one of the images which has previously been associated with that page and then click ‘next’.

Now that you have selected a key image, you are also able to select a certain portion of the image to appear as the thumbnail for that page. This is especially useful if you have a photograph which shows several people and want to focus on one individual.

To do this, click and drag a box around the portion of the image which you want to appear as the entry’s thumbnail and click ‘save’. This won’t permanently crop the image, the original photograph will remain unchanged on the website entry, but the thumbnail for that page will change to show only the section you have selected. If you do not want to select a specific portion then just click ‘save’.

You can now enter a source message such as “Key image chosen” and click ‘save’. The portion which you selected will now appear as the page thumbnail in lists on the website and the image you have chosen will always be shown first on that page.

Why is this important?

Key images not only help to identify individuals in group photos. If you have a photo of an airman who was killed while flying from Britain during the Second World War, if you upload it to the website and select it as a key image, then that person's photo will appear on the Roll of Honour inside the American Air Museum for our visitors to see!

 


Adding a document

It is possible to add documents which are saved in .pdf format to the website. These could be letters, telegrams and other original documents which you might have scanned, an autobiography, or a write-up of a research project you may have carried out. To add a document, click the ‘add entry’ button and then select ‘media’.

  

Click the ‘upload’ button and then use the ‘browse’ button to select the document from a folder on your computer and click ‘open’. It may take a few minutes for larger documents to be uploaded to the website so please be patient.

If the document is part of a collection, or you want to upload several files and keep them together as a collection, then write a collection name in the box provided.

In the caption box, give a brief description of the document. If you upload a pdf with more than one page, only the first page will be shown on the website preview, so make sure to include information on what the rest of the document contains.

Next, link your document to as many different records on the website as possible using the ‘associate’ buttons in the ‘connections’ section.

Try to link the document to the pages of the people, places and aircraft which are mentioned within the document.

If you can’t find the records you are looking for, it may that they haven’t yet been created on the website. You can create new records yourself, using the ‘add entry’ button. It is best to do this in a separate tab or window, as leaving the page of the document before you click ‘save’ could mean that you lose all of the information you have added.

 


Adding a video or audio clip

It is also possible to add video or audio content to the website. While we don't have the capacity to host video, if you upload it to a video-specialist website such as YouTube or Vimeo, first it can be added to this site. Both YouTube and Vimeo are free to use.

To add a video or audio clip, click the ‘add entry’ button and then select ‘media’.

Click the ‘embed’ button and then select the website where your video or audio clip has been uploaded. There are currently four options: YouTube, Vimeo, EAA (Experimental Aircraft Association) and the Library of Congress.

The next step will differ depending on which website you choose. If you are linking to video or audio clips from YouTube, Vimeo or the EAA, simply paste the webpage’s URL from the address bar at the top of the video's page into the box provided.

If you are adding video or audio clips from the Library of Congress, you will need to obtain an ‘embed code’ which can be found by clicking the ‘Embed/Info’ button in the bottom right of the video player and then clicking ‘Copy’.

You can then paste this code into the box provided on the upload page, as above.

If the video or audio clip is part of a collection, or you want to add several clips and keep them together as a collection, then write a collection name in the box provided.

In the caption box, give a brief description of the video or audio clip. If you know it, include information like where and when the video or audio clip was recorded and by whom. If you know the names of the people, aircraft or places recorded within the video or audio clip then include this information as well.

Next, try and link your video or audio clip to different records on the website using the ‘associate’ buttons in the ‘connections’ section.

Try to only link the video or audio clip to the pages of the people, places and aircraft which are recorded.

If you can’t find the records you are looking for, it may that they haven’t yet been created on the website. You can create new records yourself, using the ‘add entry’ button. It is best to do this in a separate tab or window, as leaving the video or audio clip upload page before you click ‘save’ could mean that you lose all of the information you have added.

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